Jun
16
ClearContext: Another Outlook Add-On Worth Considering

If you work at an organization that runs Microsoft Exchange, you can probably share contacts and schedules fairly easily. The only problem is that these features mean nothing if you can't find email and sort out all of the messages that sit in your account. There are now two current programs in beta that attempt to make Outlook email much better. The latest one is called ClearContext Personal. The personal edition is free right now, with a professional version to be sold at a later date. The main features are intended to let you organize email better, browse attachments and leverage some existing (but often underused) features of Outlook that color-code your contacts for priority, and let you apply automatic sorting rules to conversations and contacts.

To work most effectively, you probably want to rely entirely on the ClearContext way of repackaging Outlook, which may require slight changes to your email reading habits. Whereas the program Xobni reindexes your email and presents your options mostly in their separate windows, ClearContext is more integrated with specific features of the Outlook application. Possibly the two can coexist on the same machine, but probably they are two alternatives to consider.

Here are three screen shots of ClearContext to see how it appears:
A view of the attachment explorer in context of the Outlook 2007 email client
ClearContext in context of outlook software
and this same image closer up
Clear Context attachment view

ClearContext options for reorganizing your email sorting and performing other operations to make messages easier to manage.

ClearContext email application options

TechCrunch has a good overview of some core features of ClearContext Personal.

May
09
Outlook Email Finally Searchable and "Social"

If you use Outlook for email, you probably loathe the idea of having to search for a message. Being able to sort columns by date/subject/author just isn't enough, and the default search is painfully slow. This week a new program was released (well, it's now in public beta) that can make Outlook so much more useful. It's Xobni (that's Inbox spelled backwards).

Xobni is an Outlook add-on that lets you search and sort your email, while also revealing an interconnected network of relationships between you and people you email. Once installed (it requires the .Net framework), it lets you see this how often you've emailed each person, it gives you a list of attachements you may have exchanged, and shows the connections between people you've emailed. It also has some intriguing things like a bar graph of showing the time of day each person typically sends email and an inbox/outbook barometer.

You can also search each of the indexed categories, and the search uses a nice autosuggest feature. For instance, here's a list of documents I have traded with somebody with 'lic' in the title:

Xobni has really opened my eyes to what Outlook should be (why is 2007 so ho-hum??). It's interesting that Xobni was founded by a former Yahoo! vice president of social search, and the company just rejected a reportedly $20 million buyout offer from Microsoft. Whatever the case, it works really well. I just hope it doesn't break anything, since it's beta software and email is critical for my life.

Xobni is essentially a really good and user-oriented index of your email. Some see it as adding social networking aspects to email, but to me this tends towards exaggeration.

If you only use Gmail, maybe a program like Xoopit is the 'social solution' you're after. Apparently, "Socializing Your Inbox Is Inevitable"

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